Community Family\
Services of Ontario offers linguistically sensitive and culturally responsive\
counselling, family services, newcomer settlement, and disabilities and special\
needs services to enhance the functioning and the quality of life of\
individuals and families.
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Position Title: Accounts &\ Payroll Administrator
\ \Position Type: Temporary Full-Time,\ 6 months with possible extension
\ \Supervised by: Finance and Administration\ Officer
\ \Apply by e-mail: info@cfso.care
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Reporting to the Finance\ and Administration Officer, the Accounts & Payroll Administrator is\ responsible for preparation and processing of all payable/receivable\ transactions, payroll, reconciliations, CRA remittance, and support for monthly\ reporting and audit.
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MAJOR RESPONSBILITIES
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1. Accounts Payable/Receivable
\ \• Set up a QuickBooks structure\ to document and track transactions, and facilitate formulaic allocation of\ transactions across multiple funders
\ \• Manage weekly activities for\ Accounts Receivable and Accounts Payable via QuickBooks
\ \• Manage the preparation,\ validation and distribution of Accounts Receivable processing reports
\ \• Prepare the budget, cash\ forecast monthly, and funders' reports for individual funders accordingly to\ their quarterly and annual schedules
\ \• Assist in the preparation of\ internal financial statements and reports, maintaining the highest quality,\ reliability and accuracy
\ \• Manage monthly and year-end\ closing processes, including reconciliations and analysis of related\ receivables, payables and other GL accounts
\ \• Follow policies and procedures\ over the Accounts Receivable and Financial Reporting process
\ \• Maintain internal controls over\ financial reporting
\ \• Other related duties as\ assigned
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2. Monthly Reconciliations and\ Journal Entries
\ \• Reconcile and analyse monthly\ balance sheet accounts to ensure accuracy of account balances including\ short-term investments, prepaid accounts, other receivables, accrued\ liabilities, accrued purchases and unearned revenue.
\ \• Investigate any large or\ unusual balances and provide explanations for Executive Director and Board of\ Directors.
\ \• Prepare monthly bank\ reconciliations to ensure cash transactions recorded are complete and accurate.
\ \• Maintain a master list of\ manual journal entries and prepare monthly journal entries as required along\ with supporting documents for the Executive Director and Board of Directors to\ review to ensure accuracy of assets and completeness of payables.
\ \• Manual journal entries include\ record of:
\ \o Semi-monthly payroll and\ benefits payments
\ \o Monthly amortization of rental\ incentives and capital assets
\ \o Investment interest when short\ term investment matures and interest is paid out
\ \o Bank fees, interest charges, credit\ card charges and payroll service charges
\ \o Record HST payable, receivable
\ \3. Payroll
\ \• Process full-cycle payroll in\ HRIS CCIM according to government legislation and company policies in a timely\ and accurate manner.
\ \• Other duties as required.
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QUALIFICATIONS
\ \• Accounting degree from\ University or Advanced Diploma from recognized College
\ \• Relevant experience in the non-profit\ sector
\ \• Experience working in setting\ with multi-funding sources an asset
\ \• 1-2 years of payroll experience\ an asset
\ \• Experience/knowledge of\ Canada-wide payroll legislation and regulations
\ \• Thorough knowledge of\ QuickBooks software
\ \• Knowledge of HRIS CCIM an asset
\ \• Proficient with Microsoft\ Office Suite (Word, Excel, PowerPoint and Outlook)
\ \• Ability to handle multiple\ requests and work in a fast paced office environment
\ \• Demonstrates a “can-do”\ attitude. Results-driven.
\ \• Highly analytical and detail\ oriented, with the ability to analyze and organize information
\ \• Excellent time management, able\ to work under pressure and meet deadlines
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Community Family Services of Ontario is an inclusive employer and\ community service provider.
\ \Accommodation is available under the Ontario Human Rights Code.
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